Running your gym on Occult.

Open your gym

When you sign your gym up, or Occult approves it, Occult emails the owner a setup link. Open it on a computer and create your account with that email. Opening then takes you through your timetable, your first week, your coaches and your members, and opens the doors when you’re ready. It takes about 25 minutes, and nothing reaches your members until you say so.

First, Your gym: its name, where you are, the email for member questions, and your first day. Change the gym’s name or that email any time in Gym settings. The timezone can change there too, until the gym has classes or training. After that it’s fixed, because every class and session is dated by it.

Occult is for gyms in Australia that train in kilograms. Members must be 16 or older.

01 Timetable

Start from a template or paste your timetable, then check it in Your week: each class’s day, time, coach and size. Your week keeps your classes on the calendar 12 weeks ahead and adds the next week every night. Change it any time in Classes, under Your week.

Add class in Classes adds a one-off class, or repeats one weekly for up to 8 weeks at a gym without Your week. Members book from Classes, and you see who’s booked and check people in from the same place.

02 First week

Paste the week the way you’d write it on the whiteboard. Occult lays it out as members will see it. Anything it isn’t sure of waits under Needs a look, and nothing you pasted is dropped.

Then choose the parts that go on the Board. We suggest each day’s main lift and workout. After you open, paste each new week in Programming with Paste your week. Drafts stay private: Publish week checks the week first, and members only ever see published training.

03 Coaches

Give each coach their own invitation and choose what they can do:

• Coach. Runs classes, writes programming and edits the timetable.
• Floor coach. Runs classes: checks people in, sees members’ training, posts in Community.
• Manager. Everything except staff and gym settings.
• Co-owner. Everything, staff and gym settings included.

Coaches don’t manage members, plans or invitations. A coach’s invitation email goes as soon as you send it, so they can start on the week. Or keep it to go when you open the doors. After that, use Invite a coach in Staff on the web and choose their role.

04 Members

Bring your whole list in at once: upload a CSV from Wodify, PushPress, Mindbody or a spreadsheet, or paste it. Each membership becomes a plan: unlimited, or 1 to 14 classes a week. Nobody is emailed until you open the doors.

After that, invite people one at a time from Members, up to 50 a day. Each invitation is for one person and one email. Private clients are people you coach one to one: they get the sessions you write for them and a conversation with you, not the class timetable.

05 Welcome

The first thing your members read in Community. Write your own, or keep Occult’s. It’s posted and pinned when you open the doors, and nobody gets a notification.

Open the doors

Once your timetable and first week are saved, Review and open shows exactly what happens: the week that publishes, the Board, the welcome, who gets an invitation and when, and what your members will see. Invitations go three days before your first class at 7:00 am, or now if you choose. Nothing goes until you say yes.

Then You’re open shows who has joined, your next class and next week, for 14 days.

The Board

Everyone at your gym sees the day’s scores on the parts you put on the Board, Rx first, then Scaled. Turn it off or on in Gym settings. Members can keep their own scores off it with Keep my scores off the Board in Account, in the app or on the web.

What members see

Members see your published training, the timetable they can book, their own results and progress, and your gym’s community. Coaches see members’ training, bookings and attendance. Session notes stay between the member and their coaches.

iPhone, Android and computers

On iPhone, members get Occult from the App Store. Members on Android or a computer use Occult in the browser at pilot.occult.fitness/pilot: the same training, bookings and community. The browser can’t send notifications yet. Setting up your gym is on a computer.

Private clients need an iPhone for now. Private coaching lives in the iPhone app.

Feedback goes to Occult

In the iPhone app, the feedback button at the top sends a note, and a screenshot if you add one, straight to the Occult team. On the web, email support@occult.fitness. Use either for anything that breaks or anything you wish worked differently. We read every one.

Pausing a member, or deleting an account

Pausing a member stops their bookings and access, and keeps their training history for when they’re back. It doesn’t change their membership in your own system: that stays with your gym.

Anyone, coaches and owners included, can delete their own account from Account in the app. Occult deletes the account and its data after 7 days, and they can cancel until then. A coach stops being staff as part of it. The owner hands the gym to another coach or closes it first, and a gym’s last coach with full access gives another coach full access first: the app says so when they ask.

Leaving Occult

To close your gym, the owner chooses Close this gym in Gym settings on the web. Occult stops for everyone at the gym straight away, so nobody can open it, and we email your members so they can export their own training.

From the same place, the owner can export your members, attendance, results and programming. Once the gym is closed, export and Reopen stay there until the date shown; after that date the gym’s records are deleted. Your members keep their own Occult accounts and can delete them any time.

If Close this gym isn’t there for you, email support@occult.fitness from the owner’s address and we close it for you.

Still stuck?

Email support@occult.fitness. Say which gym you’re with and what you were trying to do.